1. General Information

This Privacy Policy sets out the principles for the processing of personal data and the use of cookies in connection with the use of the website www.4k4clients.com.
The controller of personal data is:

4K Spółka z ograniczoną odpowiedzialnością

with its registered office at [registered office address],
KRS: [KRS number],
NIP: [Tax Identification Number],
REGON: [REGON number],
e‑mail address: [contact e‑mail address]
(hereinafter referred to as the “Controller”).
For matters related to personal data protection, you may contact us at: [e‑mail address].

2. Scope of Processed Data

Through the website, the Controller may process the following personal data:
full name,
e‑mail address,
phone number (if provided),
other data voluntarily provided in the message content.
Providing data is voluntary but necessary to respond to an inquiry submitted via the contact form.

3. Purpose and Legal Basis for Data Processing

Personal data is processed for the following purposes:
1. Responding to inquiries submitted via the contact form –
based on Article 6(1)(f) of the GDPR (the Controller’s legitimate interest in conducting correspondence);
2. Establishing, pursuing, or defending potential claims –
based on Article 6(1)(f) of the GDPR.

4. Data Retention Period

Users’ personal data will be processed for the period:
where the legal basis for processing is the performance of a contract – until the expiration of claims following its performance,
where the legal basis for processing is consent – until it is withdrawn, and after withdrawal until the expiration of claims.
In both cases, the limitation period is 6 years, and for claims concerning periodic performance and claims related to conducting business activity – 3 years (unless specific legal provisions state otherwise).

5. Data Recipients

Personal data may be transferred to entities cooperating with the Controller, in particular:
the hosting provider SEOHOST Sp. z o.o.,
the provider of the analytical tool Google Analytics (Google LLC),
IT service providers acting on behalf of the Controller.
In connection with the use of Google Analytics, data may be transferred outside the European Economic Area, in particular to the United States, subject to appropriate legal safeguards (e.g., Standard Contractual Clauses).
Data is not sold or made available to third parties for marketing purposes.

6. Rights of Data Subjects

The User has the right to:
access their personal data,
rectify their data,
erase their data,
restrict processing,
data portability,
object to processing,
withdraw consent at any time (which does not affect the lawfulness of processing carried out based on consent before its withdrawal).
Requests related to the exercise of the above rights should be sent to: [e‑mail address].
The Controller shall comply with or refuse the request without undue delay, no later than within one month of receiving it.
The User has the right to lodge a complaint with the President of the Personal Data Protection Office (Poland) if they believe that the processing violates their rights and freedoms under the GDPR.

7. Cookies

The website uses cookies for the following purposes:
ensuring the proper functioning of the website,
compiling statistics using Google Analytics.
Google Analytics uses cookies to analyze how users interact with the website. Information generated by cookies about website usage may be transmitted to and stored on Google’s servers.
Users may change their browser settings regarding cookies at any time or delete them.
If the website uses analytical cookies, their use requires the User’s consent via a cookie banner.

8. Data Security

The Controller applies appropriate technical and organizational measures to ensure a level of security appropriate to the risks and categories of personal data being protected.

9. Changes to the Privacy Policy

The Controller reserves the right to introduce changes to this Privacy Policy, provided that Users’ rights will not be restricted.
Information about changes will be published in the form of a notice available on the website.
Matters not regulated by this Privacy Policy shall be governed by the provisions of the GDPR and Polish law.